Sharing Passwords

Overview

There are two ways to share in Heimlane Vault, depending on what you need: a Shared Vault for ongoing team access, or Secure Sharing for a one-off send to anyone.

Ongoing access: Shared Vault

For colleagues, family, or a group who need continuous access, move the item into a Shared Vault:

1. Edit the item.
2. Set Save to to the Shared Vault.
3. Choose which Groups can access it.
4. Save.

Members of those Groups can then use the item. Shared Vaults are a Premium feature.

One-off: Secure Sharing

To send a single secret to someone (even without an account), create a Secure Share:

1. Open Secure Sharing and click New Secure Share > Text Share.
2. Paste the password or note you want to send.
3. Set a short expiration and a maximum access count of 1.
4. Create it and send the generated link.

You can’t turn an existing vault item into a Secure Share directly - create a new Text Share and paste the secret into it.

Which to use

• Ongoing, with people who have accounts → Shared Vault.
• One-off, with anyone → Secure Sharing (it expires automatically).

Tips

• Send a share’s password through a different channel than the link.
• Keep expirations short, and delete shares once they’re no longer needed.