Sharing Passwords

Overview

Vault offers multiple ways to share passwords securely, from one-time secure shares to ongoing team access through Zones.

Sharing Methods

1. Using Secure Share (One-time sharing)

Best for: Sharing with anyone, including non-Vault users

1. Open the item you want to share
2. Click Share or select Secure Share from the options menu
3. Configure options:
   • Expiration - When the link stops working
   • Max access count - How many times it can be viewed
   • Password - Require a password to view (optional)
   • Hide text - Require click to reveal (optional)
4. Click Create Share
5. Copy and share the generated link

The recipient doesn’t need a Vault account to access the shared item.

2. Using Zones (Ongoing team sharing)

Best for: Teams, families, or groups who need continuous access

1. Create or join a Zone (see Zones)
2. Open the item you want to share
3. Click Edit
4. Under Ownership, select the Zone
5. Set Group permissions to control who in the Zone can access it
6. Click Save

Secure Share Options Explained

Security Considerations

• Share links are encrypted - Only someone with the full link can decrypt
• Short expiration - Use the shortest practical expiration time
• Password protection - Share the password via a different channel
• Access tracking - Monitor who has accessed your shares
• Deletion rights - You can delete a share at any time, invalidating the link

Managing Active Shares

1. Go to Tools > Secure Share
2. View all your active shares
3. Click a share to:
   • Copy the link again
   • View access count
   • Delete the share

Tips

• Use Secure Share for external sharing, Zones for internal teams
• Always set an expiration date on shares
• For sensitive credentials, use both expiration AND password protection
• Communicate the share password through a different channel (phone, in person)
• Review and clean up old shares periodically